Meeting Cost Calculator
Calculate the real dollar cost of your meetings. Add attendees by role and hourly rate, set duration, and see per-minute cost and annual impact. Free tool.
Attendees
Meeting Duration
$155
$5 per minute
$8,060 annual (weekly)
Cost Breakdown by Role
About This Tool
Meetings are the hidden cost center in every organization. Our Meeting Cost Calculator lets you add attendees by role and hourly rate, set the meeting duration, and instantly see the total cost, cost per minute, and projected annual expense if the meeting recurs weekly. A visual breakdown shows cost distribution by role — helping you make informed decisions about who really needs to attend.
Frequently Asked Questions
How is the meeting cost calculated?
Meeting cost = sum of (hourly rate × number of people × meeting duration in hours) for each role. The tool converts minutes to fractional hours automatically.
What hourly rates should I use?
Use fully loaded costs (salary + benefits + overhead) for the most accurate picture. As a rough guide, multiply annual salary by 1.3-1.5 and divide by 2,080 work hours.
What does the annual cost represent?
The annual cost assumes the meeting happens once per week for 52 weeks. Multiply or divide to match your actual meeting frequency.
Can I save or export the calculation?
Currently the tool shows results in real-time in your browser. You can take a screenshot or note the totals. Export functionality is planned for a future update.